Scanners are a great tool at work or at home to help reduce paper usage and improve workflow. You have many options when it comes to choosing the scanner's brand and design that will help you transition to a paper-free workplace.

Questions to Consider When Purchasing an Scanner

It all boils down to the requirements of your company and your personal preferences when it comes to selecting the best scanner. Here are the six points to keep in mind when buying scanners.

1. What is the space available for the scanner?

Scanners are available in a range of sizes. It is important to know what size scanner will work best on your desk or next to your printer. Some scanners are relatively big and bulky, and quite often, require more space than a computer. If you find your work-space is limited, look at a compact, small scanner as an alternative. A sheet-fed scanner (also known as an automated document scanner) is typically small, taking up the same amount of office space the smallest desktop PC or printer.

2. How many dots per inch (dpi) do you need?

A scanner with an increased dpi is the best if you need an image scanner that has high resolution. If you're not an artist, you probably do not require a scanner with the most top dpi, but it is something you should look into. Businesses will generally consider that a dpi of 600 to 2000 is enough.

3. What is the amount of bit depth you require?

Similar to the dpi the higher the bit depth is more beneficial. But, it is possible to decide you don't need one so high. For standard color scanning, a significant depth ranging from 24-36 should suffice. The depth should be greater when you are a graphic designer who uses graphics frequently.

4. How much would you pay?

A scanner's cost will increase in the event that it is fitted with a greater bit depth and dpi. Before you choose the type or model of scanner, it's essential to set an estimate of your budget. Find a scanner that will meet every need but don't go overboard when you don't have to.

5. Which scanner do you prefer, one with a flatbed (or one that is sheet-fed)?

Flatbed scanners are more flexible and provide better quality images of your documents. A flatbed scanner is able to scan pages from books or magazines. Think of a flatbed scanner as a copy machine - whatever you print, you are able to also scan by making use of flatbed scanners.

In contrast, sheet-fed scanners are typically less expensive than flatbed scanners and do not require large office spaces. They can scan huge volumes of paper simultaneously. They produce less-than-quality images. Flatbed scanners can be a great option for those who have space and are not important.

6. Is this scanner capable of handling all my documents?

In your search for a scanner that is new, you may discover your needs surpass the many options and features a conventional scanner has to offer. You may need additional software such as data storage or even image hosting. This is the reason you must weigh all benefits and disadvantages.

Six Things To Consider When Choosing A Scanner